CONSTITUTION OF PUJA (BRUNEI)
NAME AND LOGO OF INSTITUTION
The name of the institution is “Pertubuhan Ukur, Jurutera dan Arkitek, Negara Brunei Darussalam” and Abbreviated as PUJA (Brunei), (herein referred to as “the institution”).
Definition on nature of shape, appearance and color of any logo, flag, crest, badge or any other symbols that is used by the institution:
‘Air Muleh’ pattern: Symbolizing the practice of ‘Kebruneian’ and Melayu Islam Beraja (MIB). Green represents sustainability and nature.
Three (3) triangles interlocking: Symbolizing the unity, cooperation and integration for greater strength of the three (3) divisions of PUJA (Brunei) namely Surveyor Division, Engineer Division and Architect Division merged as one group. Black background represents synergy of the three (3) professions.
PLACE OF BUSINESS
The place of business shall be at PUJA (Brunei) Headquarters, Unit 3, Block B9, Simpang 32-66, Kawasan Anggerek Desa, BB3717,Berakas, Negara Brunei Darussalam.
The registered place of business of the Society shall not be changed without the prior approval of the Registrar of Societies.
THE OBJECT OF THE INSTITUTION SHALL BE:
To promote, foster and advance the science and art of the professions of surveyors, engineers and architects (hereinafter referred to as “the said professions”), in line with aims and objectives of the Government of His Majesty the Sultan and Yang Di-Pertuan of Negara Brunei Darussalam.
To promote recognition of the said professions, in their contribution towards the development of Negara Brunei Darussalam.
To aid the advancement of technical education in Negara Brunei Darussalam.
To promote affiliation with other international Institutions, Associations or Societies, which have similar objects like those of the Institution, on such terms and conditions as the Council may see fit, in the interests of the Institution, and subject to the written permission of the Registrar of Societies.
To encourage and promote the exchange of ideas and communication among members, and members of other international Institutions, Associations or Societies to which the institution is affiliated.
To set ethics and rules for professional practice in the said professions,
To encourage and promote the use of Malay Language in the technical field.
To correct the designation or terminology for each division in order to have consistency. Surveyor division, Engineer division and Architect division. Motion 2 passed in Mid term AGM 2018-2019
To achieve the objectives of the Institution, the following activities shall be organized:
Meetings, exhibitions, conferences, seminars, publications and circulars.
Social functions and gatherings.
Before any activities or events to be done under clause 27 (b) (ii-vi), shall first seek permission from the relevant authorities.
The Council may appoint a fit and proper person to be a Patron.
The Institution shall consist of Corporate and Non-Corporate members.
Corporate Members shall consists of:
Non- Corporate Members shall consists of:
Admission of Corporate and Non-Corporate Members shall be elected by the Council. A candidate for election, who received the majority of votes of the Council, shall be declared elected.
Every candidate for admission as a Corporate or Non-Corporate Member shall be proposed by one member and seconded by another member in writing, addressed to the Secretary General. The candidate’s name in full, residence, occupation, age, and in particular qualification for membership, and such other information regarding the candidate, as the Council may require, shall be furnished by both the proposer and seconder.
Immediately upon the election of a candidate, notice thereof shall be given to him and a request to remit to the Treasurer of the Institution within three (3) months from the date of such request the amount of his entrance and first annual subscription he shall become a member of the Institution and be entitled to all the benefits and privileges of membership, and be bound by this Constitution.
If such entrance fee and subscription be not paid within three (3) months from the date of such request as foresaid, the election of such candidate shall be void, unless he shall satisfy the Council that the delay in payment was due to absence from Negara Brunei Darussalam, or other sufficient cause.
The council may, if they find good reason to do so, reinstate under such a condition as they may see fit, any person who has been a Corporate Member, Associate, or a Student and whose name has been removed from the Roll. These cases must be considered and reported upon to the Council by a Committee appointed by the Council for the purpose.
QUALIFICATIONS FOR MEMBERSHIP
Persons of not less than eighteen (18) years of age, and who satisfy the particular qualifications, as set out below, shall be eligible for membership.
Honorary Fellows shall be distinguished and eminent persons, who, in the opinion of the Council, have rendered outstanding services in the interests and objectives of the Institution.
Life Fellows shall be persons who are not less than thirty five (35) years of age; have been members for not less than fifteen (15) years or such other period as the council may decide, and deserve to be elected in the opinion of the Council.
Fellows shall be persons who are not less than thirty five (35) years of age; have been members for not less than ten (10) years, or such other period.
Members shall be persons who are not less than twenty five (25) years old; have the academic or professional qualifications in surveying, engineering or architecture, recognized by and acceptable to the Council; have the minimum prescribed period of practical experience and responsibility in the said professions; and passed the assessment in accordance with the Admission By-Laws to be laid down by the Council.
Graduates shall be persons who have recognized academic qualifications in surveying, engineering, and architecture recognized and acceptable to the Council.
Associates shall be persons who have at least three (3) years experience in the said professions and have qualifications which are acceptable to the Council.
Students shall be persons who enrolled and undergoing relevant courses, acceptable to the Council, at places of learning.
Only Corporate Members shall have privilege to use the following abbreviations after their names, corresponding to their respective category of corporate members:
Honorary Fellow - Hon.F.PUJA (Brunei)
Life Fellow - L.F.PUJA (Brunei)
Fellow - F.PUJA (Brunei)
Member - M.PUJA (Brunei)
The entrance and subscription fees shall be as follows:
|*Life Fellow||Nil||$150.00 per year up to age sixty (60).Thereafter. $750 once off|
To Introduce life fellow membership” entrance and annual subscription “fees into PUJA (Brunei) Constitution.
Motion No.1 PASSED in Midterm AGM Feb 2017: STUDENT membership for PUJA registration, administration and annual fees to be FREE.
A member who has his membership transferred from one category to another shall have to pay the difference between the entrance fee in respect of his existing category of membership and transferred category, if applicable. He shall also have to pay the annual subscription fee in respect of his transferred category of membership.
The registration fee, which is non-refundable is B$10.00. The Council may increase or reduce the registration fee from time to time.
Subject to any extenuating circumstances approved by the Council, any member who has not paid his fees for three (3) years or more shall be expunged from the membership. Application for reinstatement shall be made to the Council and reinstatement shall be considered at the discretion of the Council. All reinstated members shall pay all outstanding fees and, in addition, a minimum three (3) years as administration fees.
RESPONSIBILITY OF MEMBERS
Every member shall abide and be bound by the Constitution of the Institution.
Every member shall attend all General Meetings and Extraordinary General Meetings.
Every member is encouraged to present papers to the Council, and participate and contribute in the activities of the Institution.
(Motion No.1 PASSED in Midterm AGM Jan 2015: Members to compulsory to take CPD and is empowered to impose conditions for the annual renewal of registration.
RESIGNATION OF MEMBERS
Any member may resign his membership by giving to the Secretary General notice in writing to that effect. Every such notice shall, unless otherwise expressed, be deemed to take effect from the next month following the receipt thereof. Provided that any member giving such notice after the 1st day of October in any year shall be liable to pay his subscription for the following year.
The Council shall have the power to take disciplinary action including expulsion of any member in accordance with such Disciplinary Regulations as promulgated by the Council from time to time. Before any disciplinary action on such member is taken the Secretary General shall give him four (4) weeks written notice to attend a meeting of the Council and shall inform him of the complaints made against him.
Notwithstanding the above, if any member is convicted by a court of law offence which involves fraud or dishonesty, the Council shall have the power to expel such member summarily without any notice or hearing.
Every Corporate and Non-Corporate Member shall order their conduct so as to uphold the dignity, standing and reputation of the Institution. The Council may make, amend or repeal Rules to be observed by corporate and Non-Corporate Members with regard to their conduct in any respect as a member of the Institution and may publish Directions or Pronouncements on specific conduct which is to be regarded as proper or improper.
EFFECT OR CEASING TO BE A MEMBER
Any person shall, upon ceasing to be a member of the Institution, forfeit all rights to and claims upon the Institution and its property and funds.
The institution shall be managed by a Council of not more than ten (10) members who shall be elected at the general meeting to hold office for a period of two (2) years.
The Council shall delegate or refer to the Vice Presidents cum Chairmen of the professional Disciplines, elected to the Council, as provided for in the Constitution, of such powers and duties of the Council and to manage on its behalf in matters relating to the specific Professional Disciplines (ie. Architecture, Engineering and Surveying).
Members of the Council shall be Corporate Members who are citizens or permanent residents of Negara Brunei Darussalam. They shall not receive any remuneration or fee.
3 Vice-President cum Chairman (Architectural Discipline), Chairman (Engineering Discipline) and, Chairman (Surveying Discipline). Election to these posts shall only be made by the respective professional disciplines.
3 Other General Members
The immediate past President (if not re-elected)
For the post of President, Vice-Presidents, Secretary General and Treasurer the incumbent is limited to serve a maximum of two (2) consecutive terms.
The President and the three Vice-Presidents shall have power to veto over any decision of the Council. To exercise this power, however the decision of the President and the three (3) VicePresidents must be unanimous.
(Motion No.1 in Mid-term AGM 2018-2019 has passed)
To introduce a new position in the PUJA (Brunei) Council Member as General Member No.4
(Motion No.3 in Mid – term AGM 2018-2019 has passed)
Council can nominate the General Members during their term should there be any General Member who are unable to participate due to reasonable and unavoidable circumstances.
RESPONSIBILITIES OF THE COUNCIL
To head the Institution.
To be responsible for the development, functions and properties of the Institution;
To resolve any problems of the Institution with the assistance of the Council;
To sign all cheques together with either the Treasurer or Secretary General or any of the Vice Presidents.
To chair all meetings of the Council, general meetings and extraordinary general meetings
VICE-PRESIDENTS CUM CHAIRMAN ARCHITECTURAL/ENGINEERING/SURVEYING DISCIPLINES
To assist and cooperate with the President in the management of the Institution.
To deputise for the President, as delegated by the President in his absence. In this regard VICE-President, I (Engineering) shall take precedence over Vice-President II (Architecture) and VicePresident III (Surveying).
To form committees elected by the Discipline members and to appoint members into the committees as deemed necessary in order to assist the Vice-Presidents cum Chairmen of the Professional Discipline in executing their duties relating to the matters to the discipline for the development of the discilpline represented.
To sign cheques together with either the President or the Secretary General or the Treasurer.
To prepare and transmit the Agenda of the meetings of the Council and General Meetings and to keep all the minutes of meetings and correspondence;
To give notice of meetings;
To be in charge of office personnel;
To sign cheques together with either the President or any of the Vice Presidents or the Treasurer.
To keep proper accounts and monies of the Institution.
To sign cheques with either the President or any of the Vice Presidents or Secretary General.
To sign all receipts.
To be responsible for financial matters and safe keeping of money in a bank chosen by the Council;
To keep petty cash;
To submit accounts to the auditors and the Council as and when requires by the Council.
To assist and cooperate with the Council.
MEETINGS OF THE COUNCIL
The Council shall meet at least once in every two months to examine the accounts and arrange the affairs of the Institution. Six (6) members of the Council shall form a quorum. Minutes shall be taken of all proceedings of the Council, and shall be open to the inspection of any member of the Institution on application of the Secretary General.
The Council may from time to time appoint committees, as it may deem necessary or expedient, and may depute or refer to them such of the powers and duties of the Council as the Council may determine. All committees shall periodically report their proceedings to the Council and shall conduct their business I accordance with the directions of the Council.
The general meeting of the Institution shall be held in the month of December in each year or upon a date and at a time to be fixed by the Council for the following purposes;
To receive from the Council a report, balance sheet and statement of accounts for the preceding financial year, and an estimate of the receipts and expenditure for the current financial year;
To appoint an external auditor for the ensuing year;
To decide on any resolutions which may be duly submitted to the meeting hereinafter provided;
To elect the Council at every alternative General Meeting.
NOTICE OF BUSINESS
Any Corporate Members desirous of moving any resolution at the General Meeting Shall give notice thereof to the Secretary General not less than fourteen (14) days before the date of such meeting.
EXTRAORDINARY GENERAL MEETING
The Council may at any time for any special purpose call an Extraordinary General Meeting, and shall do so upon the requisition in writing of not less than one-quarter of voting members of the Institution stating the purpose for which the meeting is required.
NOTICE OF MEETING
Seven (7) days before the Council Meeting;
Fourteen (14) days at least before the Extraordinary General meeting;
Thirty (30) days at least before the General Meeting
The quorum for all Council Meetings shall be six (6) members.
The quorum for General Meetings shall be 25% of the voting members.(Motion no.4 is passed at AGM 2012-2013)
The quorum for Extraordinary General Meetings shall be 25% of
the voting members
(Motion no. 4 is passed at AGM 2012-2013)
Member with overseas working address is not to be considered in the meeting quorum calculation
(Motion no.4: is passed at AGM 2012-2013)
If the required quorum is not present, a meeting may be adjourned for thirty (30) minutes and should the number present then be insufficient to form a quorum, those present shall be considered a quorum but they shall have no power to alter, amend or make any additions to any of the existing rules or regulations.
RIGHTS OF MEMBERS AT MEETING
All members shall be invited to attend all General Meetings of the Institution.
Subject to clause 24(c), every Corporate Member is eligible to cast one vote in every motion in the General Meeting and Extraordinary General Meeting.
For the election of Council and for every resolution which the Council deems necessary, all Corporate Members who are residing in Negara Brunei Darussalam are eligible to cast votes.
At all General Meetings of the Institution, the President and in his absence one of the Vice-Presidents shall take the chair as delegated by the President
In case of equality of the votes, the Chairman shall have the casting vote.
The financial year of the Institution shall end on the 31st day of October in each year, to which day the accounts of the Institution shall be balanced.
AUDIT OF ACCOUNTS
The accounts shall, as practicable after the end of the financial year, be audited by a professional accountant, who shall be appointed at each Annual General Meeting and who shall not be member the Institution.
At every General Meeting, two corporate members of the Institution, not being members of the Council, shall be elected to serve as auditors for the ensuing year. The members shall constitute the internal auditors of the Institution. The internal auditors shall audit the accounts of the Institution not less than fourteen (14) days before the General Meetings.
Use of Fund
Expenses for seminars, exhibitions, competitions, conferences, meeting, etc (both local and international).
Administration and maintenance expenses for premises and other services.
Salaries and allowances for employees.
Awards, prizes, bursaries and scholarships
Donations or Contributions to worthy causes.
Invest in property (Motion no.2 is passed at AGM 2012-2013)
Source of Fund
PUJA (Brunei) Membership Fee (Entrance & Subscription Fee).
Exhibitions, conferences, seminars and publications.
Social functions & gathering.
Sell of PUJA (Brunei) gifts & souvenirs among members.
Investment - Investment through fixed deposit in recognized and reputable banks and financial institutions.
Website - Advertisement space for sponsoring / supporting company logos and/or website addresses.
The Council shall have power to appoint, pay, and dismiss such employees, as they may deem necessary
INTERPRETION OF THE CONSTITUTION
The Council shall be the sole authority for the interpretation of this Constitution and of the regulations made from time to time by the Council; and the decision of the Council upon any question of interpretation or upon any matter affecting the Institution and not provided for by the Constitution or by the regulations shall be final and binding on the members.
DISPUTE IN CONSTITUTION
Should there be a dispute in the Institution, it will be brought up to attention of the Council of the Institution whereby the resolution shall be made through voting. No such resolution shall be deemed to have been passed, unless it is carried by a majority of at least two-thirds of the Council members voting thereon. In case of equality of the votes, the Chairman shall have the casting vote.
AMENDMENT OF THE CONSTITUTION
This Constitution may be added to, repealed or amended by resolution at any Annual or Extraordinary General Meeting, provided that no such resolution shall be deemed to have been passed, unless it is carried by a majority of at least two-thirds of the members voting thereon. Where any amendment is made in the Constitution of the Institution, the Secretary General shall give written notice of the amendment.
The amendment made should not come into force without the prior sanction of the Registrar of Societies.
DISSOLUTION OF THE ISTITUTION
The Institution shall be dissolved if at any General Meeting or Extraordinary General Meeting at which not less than two-third of the Corporate Members shall be present a resolution for the dissolution if the Institution shall be passed by a majority of three-fourths of the members voting thereon. In such event, the Council shall thereupon, or at such future date as shall be specified in such resolution, proceed to realize the property of the Institution and after the discharge of all liabilities shall disposed of the same in accordance with the terms of such resolution and upon their completion of such disposal the Institute shall be dissolved.
Sept 2001; March 2006; & August 2010; May 2011; Jan 2012,Jan 2015, Feb 2017 & FEB 2019